Recruitment Privacy Notice

CHOOSE TOTAL COMMUNICATION SOCIETE ANONYME Recruitment Privacy Notice

08.08.2025

By expressing interest to join the CHOOSE TOTAL COMMUNICATION SOCIETE ANONYME team, you will be providing us with certain personal data about yourself. CHOOSE TOTAL COMMUNICATION SOCIETE ANONYME is committed to respect your privacy and to manage your personal data fairly and safely. With this Privacy Notice, we want to inform you why and how we are processing your personal data in the context of the recruitment process and within the respective digital recruitment platforms.

Unless otherwise indicated, CHOOSE TOTAL COMMUNICATION SOCIETE ANONYME is the entity responsible or “data controller” for the processing of your personal data.

Personal data we collect

We may collect personal data directly from you or from third parties. In this Privacy Notice, “personal data” means any information relating to an identified or identifiable individual. Examples of personal data included: name, email address, IP address, and phone number.

We process your personal data in order to assess your application prior to entering into an employment contract with us and pursuant to laws to which CHOOSE TOTAL COMMUNICATION SOCIETE ANONYME is subject (e.g., in relation to equal opportunities). If you are unable to provide us with the information requested, we are unable to assess your appropriateness for the job applied for or to communicate with you.

If we require further personal data from you, we will let you know whether this is in order to fulfil your contract or as a consequence of a statutory obligation and we will let you know what the consequences would be if you failed to provide this to us and any risks associated with the use of the Personal Data by us.

Personal data we collect directly from you or you provide to a recruitment agency on our behalf

  1. Identification information:Title, Fist Name, Last Name, data of birth, language, gender, valid driving license, national insurance or other identification number, and your visa, passport or permission to work documentation
  2. Contact details: address, telephone, email address and mail address
  3. Job application details:CV or résumé, application form details, interview notes,  certifications, diplomas, professional qualifications, and professional experience, language skills, desired salary, start date/notice period to be considered, tenure and your picture if you provide it to us knowingly and voluntarily
  4. 4. Interview and Assessment information:
  • Interview scheduling information
  • Results of skills tests

Personal data we collect from third parties

Professional social media: If you include a professional social media link or identifier in your application, we may retrieve information about your professional social media presence from such social media sites.

Purposes and Legal Basis for processing Personal Data:

  1. a) Evaluating job applications: Registering your application for a job with us and, if this application triggers our selection procedure, defining your professional summary to assess your job application in view of a potential recruitment, including conducting the interview process, the  evaluation of individual skills and competencies, managing the candidate and enhancing, validating, and updating applicant data to ensure validity and completeness.
  2. b) Background screening: Screening of educational and professional background prior to and during employment.
  3. c) Contacting you: for information required for entering an employment contract with you

Legal Basis:

  • The fulfillment of the recruitment process execution authorized by your acceptance of the Recruitment contract and on a later stage , an employment contract.
  • To fulfil our legal obligation to comply with Tax and Accounting obligations.

To maintain an up-to-date candidate database : Maintaining a database of job candidates in order to be able to contact potential candidates if any future job opportunities match their profile and only if the candidate has declared his consent to retain his data.

Legal Basis: Your explicit consent to be considered for other positions and to join CHOOSE TOTAL COMMUNICATION SOCIETE ANONYME.

Automatic Decision Making

We do not practice automatic decision making for your recruitment process.

How we disclose Personal Data

We share your data with People and Culture Team, as well as employees and relevant managers that are involved in our recruitment and selection processes We limit the personal data provided to them to the reasonably necessary for them to perform their functions, and we require them to agree to maintain the confidentiality of such information.

Compliance with laws and law enforcement. We reserve the right to disclose your personal data as required by law or when we believe that disclosure is necessary to protect the security or integrity of our recruitment platforms, or to protect the legitimate interests, rights, property, or safety of CHOOSE TOTAL COMMUNICATION SOCIETE ANONYME, its employees or others, or to comply with a judicial proceeding, court order, or governmental or regulatory request or any other legal process served on us.

Retention periods

We take measures to delete your personal data when this information is no longer necessary for the purposes for which we process it, and the job position for which you applied is covered, unless we are required by law to keep this data for a longer period.

 If you have allowed us to consider you for other job opportunities, by declaring your consent, we will retain your personal information for a period of 12 months.

For more information about our retention of your application, you may contact us through the contact information set forth below.

Your rights and choices

  • Subject Access: You have a right to be provided with access to any data held about you by CHOOSE TOTAL COMMUNICATION SOCIETE ANONYME generally within 1 month of your request.
  • Rectification: You can ask us to have inaccurate personal data amended.
  • Erasure: You can ask us to erase personal data in certain circumstances pursuant to Art. 17 GDPR and we will take reasonable steps to inform other controllers that are processing the personal data that you have requested the erasure of any links to, copies or replication of it.
  • Withdrawal of consent: You can withdraw any consents to processing that you have given us and prevent further processing if there is no other ground under which CHOOSE TOTAL COMMUNICATION SOCIETE ANONYME can process your personal data.
  • Restriction: You can require certain personal data to be marked as restricted whilst complaints are resolved and also restrict processing in certain other circumstances.
  • Portability: You can ask us to transmit the personal data that we hold about you to a third party electronically.
  • Raise a complaint: You can raise a complaint about our processing with the data protection regulator – the Commission for protection of personal data.

Your contact for any queries

CHOOSE TOTAL COMMUNICATION SOCIETE ANONYME has a designated Data Protection Officer who should be contacted if you have any queries regarding the interpretation of this notice. The contact details are set out below:

  • Data Protection Officer: Angeliki Grammatika
  • Location: CHOOSE TOTAL COMMUNICATION SOCIETE ANONYME, 282, Kifissias Street, Chalandri 152 32, Greece
  • Email: dpo@choosead.gr

Changes to this Privacy notice

We may modify or amend this Privacy Notice from time to time. Any changes we may make to this Privacy Notice in the future will be posted on this page. To let you know when we make changes to this Privacy Notice, we will amend the revision date at the top of this page. The new modified or amended Privacy Notice will apply from that revision date. Please check back periodically to see changes and additions.